Cristo Rey Richmond High School

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About Us » Application For Administrative Assistant

Application For Administrative Assistant

 
 
 
Cristo Rey Richmond High School is searching for an Administrative Assistant!
 
 
 

 

JOB SUMMARY

 

The Administrative Assistant performs administrative and office support activities for the President/CEO, Principal, and other members of the campus leadership team.  Duties include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Advanced technological and software skills are required, as well as Internet research abilities and strong communication skills.  Spanish language ability preferred.

 

DUTIES AND RESPONSIBILITIES

 

    School Administration

 

1. Generates and distributes correspondence

2. Assists with appointment scheduling and manages calendar

3. Answers phone, screen calls and takes messages

4. Responds to all inquiries about CRR in a personal and timely manner

5. Manages correspondence for the President and for other ELT members, as needed

6. Maintain files and organizational structure

7. Manages day to day matters regarding travel, office procedures, and clerical tasks

 

    Board of Directors

 

1. Contacts Board of Directors and committee members concerning meetings and activities

2. Coordinates and sets up meetings

3. Attends and record meetings and composes minutes

4. Prepares all mailings and correspondence pertaining to the Board

5. Maintain Board files

 

    Advancement

 

1. Assists with the annual updates in preparation for segmentation

2. Coordinates visits and materials for the President’s meetings with donors

3. Maintains files

 

    Business Office

 

1. Assists in preparing correspondence for the office

2. Assists in data entry and generation of letters for the Financial Assistance Committee

3. Assists the Director of Finance and Operations and the Director of Advancement with reports and correspondence with Board Committees

 

    General

 

1. Collaborates with other professional staff of the school for promoting positive internal and external communications

2. Maintains confidentiality and exercises discretion in sharing school information

3. Maintains a positive working relationship with the public and all members of the CRR High School community.

4. Performs other duties as assigned

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

 

  • Ability to use independent judgment and to manage and impart information to a range of students, families, businesses, organizations and media sources.
  • Exceptional skills in written composition.  Ability to create, compose, and edit written materials.
  • Ability to make professional decisions and judgments on sensitive, confidential issues.
  • Outstanding interpersonal and public relations skills and the ability to communicate and work effectively within a diverse community.
  • Ability to foster a collaborative work environment.
  • Ability to organize, prioritize, schedule, and complete job tasks effectively and accurately.
  • Ability to skillfully use all Microsoft Office components.
  •      Ability to appreciate and communicate a passion for Catholic college preparatory education
  •      Ability to work at strategic level and hands-on operational level simultaneously.
  •      Skill set to develop and manage a variety of programs from visioning through strategic planning, funding, marketing, fiscal responsibility, implementation and evaluation.

 

    MINIMUM QUALIFICATIONS

 

  •      Associate degree required with experience directly related to the duties and responsibilities specified. Bachelor’s degree preferred.
  •      Commitment to the Mission, Vision and Values of CRRHS.
  •      Sensitivity to the ethnic, cultural, racial and religious backgrounds of the students.
  •      Superior communication skills, the ability to interact confidently and effectively with school staff, students, donors, trustees, school administration
  •      Working knowledge of Microsoft Office (Word, PowerPoint, Excel) and the Internet
  •      Experience in a faith-based school or not-for-profit environment preferred.
  •      Demonstrated ability to work on a team that requires humility, integrity, tolerance a desire for continuous improvement and openness to feedback.
  •      Bilingual in Spanish and English (preferred)

 

SALARY:  Commensurate with experience.

BENEFITS: Full benefits package (health/vision/dental/life).

WORKING CONDITIONS: Full-time non-exempt position. Occasionally, time will be required for night / weekend meetings and events as regular work time.